When individuals leave the university, they are often faced with the difficult and daunting task of separating out all the personal data and services they have associated with their CWRU Google Workspace account. In some cases, there is no means to transfer the data or service. Members of the university, such as supervisors or research PIs, can be faced with the challenge of retaining important institutional data while not retaining the person’s personal data.
As a result, it is better for all members of the CWRU community to keep their personal and university-related lives separate in Google. This is also consistent with the Acceptable Use of Information Technology Policy which stipulates that services should be used for their intended purpose and members of the CWRU community should “… [r]espect the finite capacity of resources and limit use so as not to consume an unreasonable amount of resources or to interfere unreasonably with the activity of others.” University Technology ([U]Tech) has published a guide on how individuals can move any personal data and Google services from a CWRU Google account to a personal Gmail account. Take advantage of this guide to alleviate the stress of a last-minute data migration when you leave the university.
Going forward, new members of the CWRU community will receive a reduced set of Google applications in line with those required for work at the university. Current CWRU Google accounts will not be impacted.