The Payroll Department in the Controller’s Office would like to remind members of the Case Western Reserve University community of a number of payroll-related topics.
Sign up for electronic W-2s at any time
CWRU encourages all faculty and staff members to sign up to receive their W-2 in electronic format only. This request saves the university resources, allows W-2s to be created more quickly, moves to a greener environment, and reduces personal information in the U.S. mail system.
Individuals only need to sign up once and they will receive all future W-2s through HCM Self-Service. Find out how to view and sign up for electronic W-2.
Record your change of address
All employees, whether or not they participate in a hybrid work schedule, are asked to notify the Payroll Office if they move to a new city if you have updated your address in HCM. Contact the Payroll Office at payroll@case.edu.
This ensures local taxes are being sent to the correct home city, (if you participate in a hybrid work schedule), and that local school district withholdings, if applicable, are accurate.
Updating HCM with an employee’s new home address is not sufficient for tax or payroll purposes. When address change notifications are not timely, the Payroll Office cannot guarantee retroactive correction of prior year tax withholdings.
Courtesy local tax withholding
In addition to what is noted above for hybrid work, this is a reminder that CWRU does not perform courtesy local tax withholding for cities and locales in which employees reside but do not work. Local tax withholding is only performed for employees who work a hybrid schedule and only for the days their submitted and approved plans show they are designated to work from home.
Please check with your residential city or locale to understand any additional tax obligations you may have. Many cities and locales in Northeast Ohio participate in the RITA (Regional Income Tax Agency) system. If your city participates in RITA, more information can be found at ritaohio.com.